Should You Outsource Payroll Management Services?

Payroll is a complicated procedure for most businesses with business owners often too busy to dedicate the needed time involved in payroll processing, tracking time, paid time off, completing/distributing W-2s, and payroll tax filings. It’s no wonder that, according to a recent report, over half of all businesses outsource payroll management services. They have learned that implementing a payroll management system can streamline the process while giving unique insights into, perhaps, the largest cost center in your business.

Benefits of Payroll Management Services

The goal of an effective payroll management system is to ensure employees are paid on time and accurately, payroll taxes are collected and paid on time, and provide an insight into what makes your staff tick. The U.S. Internal Revenue Service (IRS) reports that a third of all small businesses end up incurring a payroll-related tax penalty each year. The average cost of the penalty is $800. If you are not careful with your payroll management services, you could end up wasting time and money. The right payroll management services will keep you out of the penalty box and off the IRS radar.

If you fail to correctly handle payroll then it could lead to high employee turnover. If you are not handling payroll management properly then you are not getting sufficient information about your labor force, and you won’t truly understand how labor costs are impacting your business. It’s imperative that you know and understand your labor costs.

Effective payroll management services are an asset to your business. They help you understand the costs you are incurring and how they impact your bottom line. If you have a project-based business, for example, you’ll want to know the amount of labor cost associated with every project. If you provide services, then you’ll want to understand how much it costs to provide those services.

At Clarisent our payroll management services help you:

• Cut down on staffing, billable hours, and ultimately help expand your bottom line.
• Gain insight into cost centers.
• Oversee payments are processed correctly and effectively, or identify an issue so changes can be implemented quickly.
• Ensure accurate and on-time payments.
• Receive informational reports that help you track labor efficiency and utilization.
• Maintain a close eye on labor costs.

Optimized Organization

A business cannot function and scale if things are in a state of disarray. Proper payroll organization involves using a proven and effective payroll management system that processes all tasks, meets deadlines, and manages responsibilities. You need the right software tools to effectively manage information, provide detailed filing systems, keep things up-to-date and help you avoid clutter.

Handling payroll in-house is expensive and outsourcing offers affordability, access to an experienced financial team, and innovative tools. Choosing the right outsourced service provider can make the difference between smooth sailing or a rocky ride.

Clarisent’s approach includes a real-time ClearView™ Dashboard that gives you crucial insights and recommendations so you can make smart business decisions. We give you the payroll management services and tools needed to organize your payroll and reduce your costs, so you expand your bottom line. You don't have to waste time in payroll processing and can refocus on other crucial areas of the business.

Documentation When You Need It

With Clarisent’s payroll management system, you have access to documentation when you need it so you can answer the questions and concerns put forth by employees or stakeholders. Our ClearView™ Dashboard gives you up-to-the-minute clear and complete documentation that is readily accessible if an audit should occur.

Reduced Liability

The smallest details in payroll can have the biggest impact. Keeping your eye on cash flow, and incoming and outgoing financials more directly impacts your staff and consequently throws a wrench in the payroll management system if you come up short or end up paying invoices late.

Greater Scalability

Outsourcing your organization’s payroll management system to a provider like Clarisent helps lead to business growth. You can hire additional talent without worrying about whether you can handle the payroll responsibilities that expand with growth.

Payroll Management Services with Clarisent

Payroll management services are not just about cutting payments. There are a host of information and holistic considerations that need to be taken into account. Our clients enjoy the following benefits of a payroll management system with Clarisent:

• Employees are always paid on time and accurately.
• Gain a clear picture of your organization’s financial situation.
• Know exactly how your labor costs pay for all components of the business from a financial perspective.
• Rest assured that you are on the right path and see clearly exactly where your business is heading.

Clarisent’s skilled team provides you with payroll stewardship, precision, and knowledge so you know your payroll will be accurate and on time. We also provide critical insight so you can maintain a healthy business and go to sleep at night knowing they have your back. Discover how our payroll management services can make a difference in your business’s time and profitability.

Managing payroll is just a small part of managing your business’s financials. There are five critical steps we take with our clients to get them stable where they are today and set them up to grow. Not having your payroll managed could be one of the many reasons your business is keeping you up at night.

Your business is telling you where it’s at this very moment.  Do you speak its language?

Every decision you make, every step you take in your business produces a result. They can be good ones, bad ones, and even neutral ones. Every single result shows up in your business as a number. Numbers are the language of business. It takes real experience and knowing how to speak this language to interpret what they mean. That’s what we do at Clarisent.

With over two decades of speaking numbers for businesses with $1-8 million dollars in revenue, often with complex accounting needs, our passionate strategy financial services team takes a compassionate front-view / rear-view strategic approach to financial stewardship and forecasting, and reaching financial goals. We provide affordable, outsourced bookkeeping, accounting, controller, and fractional CFO services for small and mid-sized businesses.

The most successful financial strategies for a business comes from a team that offers reliable support and peace of mind. We pride ourselves on being flexible and solving problems unconventionally. We are creative and strategic. Not often found with strategic financial services. Our focus is on the goals of our clients, not just the bottom line. We are about the lives that the numbers serve.

To us, success is not solely financial. It’s personal. It’s setting, tracking, and achieving life goals as well, Better relationships. Better health. Happy staff. Giving to causes that make the world a better place to live. Feeling fulfilled emotionally, mentally, and physically. All of these riches are possible as the CEO of your own business. We don’t just say they are possible. We are certain they can be achieved.

Clarisent Certainty Pyramid™


Strategic Planning
Revenue Growth
Profitable Decision Making
Stakeholder Management

Annual Strategic Financial Plan
KPI Development
Acquisition/Exit Planning


Strategic Planning

Revenue Growth

Profitable Decision Making

Stakeholder Management

Annual Strategic Financial Plan


KPI Development


Acquisition/Exit or M&A


Management &  Monitoring

Accurate Reporting

Deep Analysis

Internal Controls

KPI Management

Improvements & Recommendations

Cash Flow Management & Projection

Profitable Decision Making

CPA Support

Business System Check-up


Management &  Monitoring

Accurate Reporting

Deep Analysis

Internal Controls

KPI Management

Improvements & Recommendations

Cash Flow Management & Projection

Profitable Decision Making

CPA Support

Business System Check-up



Data Entry

Expense Management

Vendor Management

Data Entry

Expense Management

Vendor Management






Data Entry

Expense Management

Vendor Management



To accomplish this certainty and clarity yourself, you would need to be your own:

A ground-level day-to-day manager, categorizing all business transactions, handling bills and invoices, reconciling bank accounts, and preparing key monthly reports. Taking the daily, weekly, and monthly financial pulse of your business.


A highly focused specialist, compiling, analyzing, verifying, and preparing financial records. Creating documents to ensure lawful, efficient, and compliant business practices and making sure you are ready for taxes.


A high-level strategic manager overseeing all financial tasks and reporting procedures. Supervises and guides your bookkeeper and accountant.


A highly experienced, specifically skilled leader responsible for tracking cash flow, financial planning, analyzing your business’s financial strengths and weaknesses, and proposing strategic directions.

Every one of these roles offers a unique and critical vantage point that supports you and your ability to make decisions to grow your business. How can you expect to take on each of these critical roles and still be able to lead from your strength? Which is your big vision. Honestly, you can’t.

It’s no wonder you are:

  • Making bad decisions due to unusable information
  • Frustrated with your bookkeeper
  • Worried about making payroll
  • Making wrong turns
  • Experiencing stagnant growth, or worse, going backward
  • Unable to seize opportunities when they arise
  • Losing money despite it coming in
  • Losing excitement for your business
  • Sacrificing your physical and emotional well-being
  • Losing your faith and confidence
  • Losing sleep at night

Why our clients sleep well at night

These are the 7 crucial financial factors Clarisent always has it’s eye on to ensure that you maximize your financial decisions:

Profitability Dynamics

If you are unaware of your inventory, manpower and operating expense details, you can miss important profit dynamics. With Clarisent looking deeper at your cost structures, you can consolidate vendors, reduce product costs and reduce shipping and labor costs with an eye to increasing your margins. This factor can result in thousands of dollars in potential savings or operational efficiency that goes directly to your bottomline.

Vendor Oversight

Vendor Oversight

You can trust that with Clarisent, money flows to keep your business humming. We work to balance your inflows with your outflows so you don’t face temporary deficits. We help you collect money faster and ensure that payments are made to the right people at the right time.

Proactive Financial Reporting

Don’t spend valuable time each month forecasting sales and income projections, thumbing through tax forms or creating expense spreadsheets. Clarisent can save you time and money through proper preparation, organization and month summaries of all key performance indicators, including:

Marketing Performance
Financial Account
Cash Flow

On-Demand Insights

A detailed chart of accounts and accurate reporting maximizes your productivity, gives insight for better planning and builds trust with shareholders, investors and creditors. With proper procedures, you can rely on the financial data that we provide. Clarisent’s full service clients enjoy our near real time ClearView Dashboard™ complete with insights and recommendations that will help you make smarter business decisions. On-demand fractional CFO support calls are included as well.

Profit Expansion

It’s not enough to know what you did in the past. It’s also important to look forward based on the past and see what’s coming in the future. Successful businesses use profit and cost centers to monitor their activities and manage cash flow. Clarisent clients use our proven financial systems to illuminate what they should do next.

Key Performance Indicators

Key Performance Indicators (KPI) measure key business drivers and the correct focus is placed on performance, strategic planning and operations. Clarisent provides you with a personalized ClearView Dashboard™ so you can make better financial decisions.

Financial Strategy & Support

A business is only as successful as the team they have in place. Clarisent provides navigation, strategic planning and results-driven advice to their clients at the fraction of the cost you may pay to hire a CFO.

Back to where you are right now. Big vision, flying blind, and not sleeping because you are unclear where your business is financially today.

Wouldn’t it be better if you:

  • Have laser clear and highly usable data from your business so that you can make better decisions every time?
  • Have trackable financials that clearly aligned with your goals and vision?
  • Have a precise snapshot of your cash flow at your fingertips?
  • Can predict your business’ future despite uncertain times?
  • Have an open door to capital and financial growth and protection tools so that you can take advantage of opportunities when they arise?

All of this is yours today for free.

Happy CEOs

“Clarisent has been a critical success factor ....”

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Sabine Amend, TI Communications USA

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Guy Peters, Mop Stars

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Paula Devillier, Focus Construction

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Steven Harp, Colorado Wealth Group

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Mark Borough, Borough Wealth Management, LLC, Managing Partner, Spiritual Capitalist association, Chairman

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Jeff Gibbs, CEO, Clearstone Sports

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Kristen Blessman, Colorado Women’s Chamber of Commerce

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Todd Nelson, CEO, Tree of Life Wellness Systems

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Jayne Sanders, CEO, Hands to Success

Clarisent has provided bookkeeping  ...”

“Clarisent has provided bookkeeping services to my company, Sunshine Sciences, for several years. They’ve made preparation of my sales tax returns a snap. I also love that they are patient and great teachers.”

Linaya Hahn, CEO, Sunshine Sciences

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Lindsey James-West, LKJ Financial

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Tom Jurgensen, Optima Law Group

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Dr. Keppen Laszlo, Executive Director, Discover Health and Wellness

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