Should You Outsource Payroll Management Services?
Payroll is a complicated procedure for most businesses with business owners often too busy to dedicate the needed time involved in payroll processing, tracking time, paid time off, completing/distributing W-2s, and payroll tax filings. It’s no wonder that, according to a recent report, over half of all businesses outsource payroll management services. They have learned that implementing a payroll management system can streamline the process while giving unique insights into, perhaps, the largest cost center in your business.
Benefits of Payroll Management Services
The goal of an effective payroll management system is to ensure employees are paid on time and accurately, payroll taxes are collected and paid on time, and provide an insight into what makes your staff tick. The U.S. Internal Revenue Service (IRS) reports that a third of all small businesses end up incurring a payroll-related tax penalty each year. The average cost of the penalty is $800. If you are not careful with your payroll management services, you could end up wasting time and money. The right payroll management services will keep you out of the penalty box and off the IRS radar.
If you fail to correctly handle payroll then it could lead to high employee turnover. If you are not handling payroll management properly then you are not getting sufficient information about your labor force, and you won’t truly understand how labor costs are impacting your business. It’s imperative that you know and understand your labor costs.
Effective payroll management services are an asset to your business. They help you understand the costs you are incurring and how they impact your bottom line. If you have a project-based business, for example, you’ll want to know the amount of labor cost associated with every project. If you provide services, then you’ll want to understand how much it costs to provide those services.
At Clarisent our payroll management services help you:
• Cut down on staffing, billable hours, and ultimately help expand your bottom line.
• Gain insight into cost centers.
• Oversee payments are processed correctly and effectively, or identify an issue so changes can be implemented quickly.
• Ensure accurate and on-time payments.
• Receive informational reports that help you track labor efficiency and utilization.
• Maintain a close eye on labor costs.
A business cannot function and scale if things are in a state of disarray. Proper payroll organization involves using a proven and effective payroll management system that processes all tasks, meets deadlines, and manages responsibilities. You need the right software tools to effectively manage information, provide detailed filing systems, keep things up-to-date and help you avoid clutter.
Handling payroll in-house is expensive and outsourcing offers affordability, access to an experienced financial team, and innovative tools. Choosing the right outsourced service provider can make the difference between smooth sailing or a rocky ride.
Clarisent’s approach includes a real-time ClearView™ Dashboard that gives you crucial insights and recommendations so you can make smart business decisions. We give you the payroll management services and tools needed to organize your payroll and reduce your costs, so you expand your bottom line. You don't have to waste time in payroll processing and can refocus on other crucial areas of the business.
Documentation When You Need It
With Clarisent’s payroll management system, you have access to documentation when you need it so you can answer the questions and concerns put forth by employees or stakeholders. Our ClearView™ Dashboard gives you up-to-the-minute clear and complete documentation that is readily accessible if an audit should occur.
The smallest details in payroll can have the biggest impact. Keeping your eye on cash flow, and incoming and outgoing financials more directly impacts your staff and consequently throws a wrench in the payroll management system if you come up short or end up paying invoices late.
Outsourcing your organization’s payroll management system to a provider like Clarisent helps lead to business growth. You can hire additional talent without worrying about whether you can handle the payroll responsibilities that expand with growth.
Payroll Management Services with Clarisent
Payroll management services are not just about cutting payments. There are a host of information and holistic considerations that need to be taken into account. Our clients enjoy the following benefits of a payroll management system with Clarisent:
• Employees are always paid on time and accurately.
• Gain a clear picture of your organization’s financial situation.
• Know exactly how your labor costs pay for all components of the business from a financial perspective.
• Rest assured that you are on the right path and see clearly exactly where your business is heading.
Clarisent’s skilled team provides you with payroll stewardship, precision, and knowledge so you know your payroll will be accurate and on time. We also provide critical insight so you can maintain a healthy business and go to sleep at night knowing they have your back. Discover how our payroll management services can make a difference in your business’s time and profitability.
Managing payroll is just a small part of managing your business’s financials. There are five critical steps we take with our clients to get them stable where they are today and set them up to grow. Not having your payroll managed could be one of the many reasons your business is keeping you up at night.
Your business is telling you where it’s at this very moment. Do you speak its language?
Every decision you make, every step you take in your business produces a result. They can be good ones, bad ones, and even neutral ones. Every single result shows up in your business as a number. Numbers are the language of business. It takes real experience and knowing how to speak this language to interpret what they mean. That’s what we do at Clarisent.
With over two decades of speaking numbers for businesses with $1-8 million dollars in revenue, often with complex accounting needs, our passionate strategy financial services team takes a compassionate front-view / rear-view strategic approach to financial stewardship and forecasting, and reaching financial goals. We provide affordable, outsourced bookkeeping, accounting, controller, and fractional CFO services for small and mid-sized businesses.
The most successful financial strategies for a business comes from a team that offers reliable support and peace of mind. We pride ourselves on being flexible and solving problems unconventionally. We are creative and strategic. Not often found with strategic financial services. Our focus is on the goals of our clients, not just the bottom line. We are about the lives that the numbers serve.
To us, success is not solely financial. It’s personal. It’s setting, tracking, and achieving life goals as well, Better relationships. Better health. Happy staff. Giving to causes that make the world a better place to live. Feeling fulfilled emotionally, mentally, and physically. All of these riches are possible as the CEO of your own business. We don’t just say they are possible. We are certain they can be achieved.
Clarisent Certainty Pyramid™
Profitable Decision Making
Annual Strategic Financial Plan
Profitable Decision Making
Annual Strategic Financial Plan
Acquisition/Exit or M&A
Management & Monitoring
Improvements & Recommendations
Cash Flow Management & Projection
Profitable Decision Making
Business System Check-up
Management & Monitoring
Improvements & Recommendations
Cash Flow Management & Projection
Profitable Decision Making
Business System Check-up
To accomplish this certainty and clarity yourself, you would need to be your own:
A ground-level day-to-day manager, categorizing all business transactions, handling bills and invoices, reconciling bank accounts, and preparing key monthly reports. Taking the daily, weekly, and monthly financial pulse of your business.
A highly focused specialist, compiling, analyzing, verifying, and preparing financial records. Creating documents to ensure lawful, efficient, and compliant business practices and making sure you are ready for taxes.
A high-level strategic manager overseeing all financial tasks and reporting procedures. Supervises and guides your bookkeeper and accountant.
A highly experienced, specifically skilled leader responsible for tracking cash flow, financial planning, analyzing your business’s financial strengths and weaknesses, and proposing strategic directions.
Every one of these roles offers a unique and critical vantage point that supports you and your ability to make decisions to grow your business. How can you expect to take on each of these critical roles and still be able to lead from your strength? Which is your big vision. Honestly, you can’t.
It’s no wonder you are:
Why our clients sleep well at night
These are the 7 crucial financial factors Clarisent always has it’s eye on to ensure that you maximize your financial decisions:
If you are unaware of your inventory, manpower and operating expense details, you can miss important profit dynamics. With Clarisent looking deeper at your cost structures, you can consolidate vendors, reduce product costs and reduce shipping and labor costs with an eye to increasing your margins. This factor can result in thousands of dollars in potential savings or operational efficiency that goes directly to your bottomline.
You can trust that with Clarisent, money flows to keep your business humming. We work to balance your inflows with your outflows so you don’t face temporary deficits. We help you collect money faster and ensure that payments are made to the right people at the right time.
Don’t spend valuable time each month forecasting sales and income projections, thumbing through tax forms or creating expense spreadsheets. Clarisent can save you time and money through proper preparation, organization and month summaries of all key performance indicators, including:
A detailed chart of accounts and accurate reporting maximizes your productivity, gives insight for better planning and builds trust with shareholders, investors and creditors. With proper procedures, you can rely on the financial data that we provide. Clarisent’s full service clients enjoy our near real time ClearView Dashboard™ complete with insights and recommendations that will help you make smarter business decisions. On-demand fractional CFO support calls are included as well.
It’s not enough to know what you did in the past. It’s also important to look forward based on the past and see what’s coming in the future. Successful businesses use profit and cost centers to monitor their activities and manage cash flow. Clarisent clients use our proven financial systems to illuminate what they should do next.
Key Performance Indicators (KPI) measure key business drivers and the correct focus is placed on performance, strategic planning and operations. Clarisent provides you with a personalized ClearView Dashboard™ so you can make better financial decisions.
A business is only as successful as the team they have in place. Clarisent provides navigation, strategic planning and results-driven advice to their clients at the fraction of the cost you may pay to hire a CFO.
Back to where you are right now. Big vision, flying blind, and not sleeping because you are unclear where your business is financially today.
Wouldn’t it be better if you:
- Have laser clear and highly usable data from your business so that you can make better decisions every time?
- Have trackable financials that clearly aligned with your goals and vision?
- Have a precise snapshot of your cash flow at your fingertips?
- Can predict your business’ future despite uncertain times?
- Have an open door to capital and financial growth and protection tools so that you can take advantage of opportunities when they arise?
All of this is yours today for free.
Is your business keeping you up at night?
By now, you know that owning a financially stable business has 100% nothing to do with just earning money. If it did, you’d already be celebrating at the top of the mountain. We want to support you to get there.
When you know exactly where your business is financially, beyond the revenue that you are working tirelessly to generate, beyond barely making payroll, beyond juggling to pay your bills on time, you have priceless intelligence to make every decision 1,000% more trusted and reliable.
When you truly understand where you are on the path to a financially healthy business, you become a clear and trusted leader in your business. When you’re a clear and trusted leader in your business, you inspire trust in your employees and vendors, you are able to grow faster, you establish more value in your business, you can sell it or hand down a legacy for your family, and you’ll have the freedom to have a life again.
We created the Financial Foundations Guide to show you the 5 essential steps to take to know exactly where your business is at today so that you can reliably grow it and sleep well at night.
The Financial Foundations Guide is a complete yet quick-to-understand approach to developing a financial foundation you can rely on. It includes;
- An illustrated reference guide to cut through the confusion of identifying the exact step you need to take based on the problem you are currently facing with your finances and shows you the holes in your financial strategy for business.
- A simple, yet effective, method for getting a clear snapshot of where you are.
- An illuminating in-depth email series going into detail about each of the 5 most crucial steps to take now to develop a firm financial foundation to reliably grow your business.
You’ll also receive
- A BONUS: 20-minute one-on-one ClearPath™ strategy call to specifically address the most immediate problem that is keeping you up at night and help point you in the direction of developing the financial business strategy that’s right for you.
This FREE clarifying guide will show you the exact five most critical steps to take as a big vision entrepreneur to know exactly where your business is currently and the specific thing you need to focus on based on the specific problem you are facing right now. Even if you’re already earning 2 million dollars, knowing these time-tested steps will make a profound difference in your ability to lead, grow, and sleep well at night.
“Clarisent has been a critical success factor in our growth from a sole proprietorship to a larger international joint venture business.”
Sabine Amend, TI Communications USA
“As a small business owner, prioritizing my time is critical. After years of looking for a quality bookkeeping service, Clarisent has stepped in and taken control of a crucial piece of the business which allows me to focus on growth.”
Guy Peters, Mop Stars
“Clarisent has given me the tools and support I need to start my new business. I can tell they really care about helping us!”
Paula Devillier, Focus Construction
“Clarisent has been such an amazing resource to my firm and my only regret was not finding them sooner! I have more clarity with my finances, my books are much more organized, and most importantly, I can spend time on revenue-generating activities for my business instead of attempting to run my own books! It was simply costing me more to NOT have them, so their fees are an investment and in return I get my time back. I’ve already referred many others to Clarisent and will continue to do so. I highly recommend their services.”
Steven Harp, Colorado Wealth Group
“Clarisent worked directly on the financial projections for a launch and scale of a large organization that I created. Clarisent was effective in working with the team and contributed valued input that went far beyond the industry standard and into our thinking process. The result strongly impacted the ultimate success of our strategic plan. Clarisent is a highly professional CFO Service firm that I recommend.”
Mark Borough, Borough Wealth Management, LLC, Managing Partner, Spiritual Capitalist association, Chairman
“Knowledge of how all the pieces of a business works is truly difficult to find from CPAs and other Financial Professionals. Clarisent not only had the financial knowledge, but they asked the right questions and presented excellent alternative approaches to solving business problems. I wouldn’t be where I am with my business without them.”
Jeff Gibbs, CEO, Clearstone Sports
“Clarisent is more than an accounting service, they provide financial leadership to my organization and I view them as a strategic partner in helping to grow our mission of advancing women in business.”
Kristen Blessman, Colorado Women’s Chamber of Commerce
“I met Clarisent at a time of great transition in my business and was needing an overhaul of my financial management systems that, at the time, were a mess. My bookkeeper had made many mistakes that were costing me money, and my vendor relationships were mismanaged. Clarisent was able to very quickly and skillfully analyze my business, make sense of the problems, and then go on to recommend viable, effective solutions unlike any financial consultant had ever offered. I was so impressed I immediately hired Clarisent to provide CFO services for my small business. It has now been 14 years of working together and I can’t imagine running my business without him! Clarisent has consistently saved my business money in a number of areas, has transformed our financial management to be a seamless process, manages vendor relationships with utmost professionalism, and provides me meaningful, insightful reports that allows me to know exactly where my practice is at any given time. Beyond that, Clarisent has the uncanny ability to ask the questions most people would never think to ask regarding financial strategy, and is consistently supportive in innovating and improving our business practices. I appreciate that Clarisent always shows up with the highest integrity, and have come to really lean on him for support and clarity; his services are integral to my business. I unreservedly recommend Clarisent for CFO services for any business!”
Todd Nelson, CEO, Tree of Life Wellness Systems
“I am SO glad I met Steve Breitman! His service has saved me HOURS and HOURS of work in an area I don’t know much about and don’t want to. Taxes are a cinch to do now. That is priceless. Everything is set up properly for my corporate records and that peace of mind is significant. Thank you Steve and Clarisent!”
Jayne Sanders, CEO, Hands to Success
“Clarisent has provided bookkeeping services to my company, Sunshine Sciences, for several years. They’ve made preparation of my sales tax returns a snap. I also love that they are patient and great teachers.”
Linaya Hahn, CEO, Sunshine Sciences
“The ability to outsource our bookkeeping and accounting consistently saves hours in time and – consequently – money! By freeing us up so that we can focus on our core competencies, Clarisent has become a truly valued partner for our business”
Lindsey James-West, LKJ Financial
“Clarisent is always ready to proactively create a new system or retroactively solve a problem for their clients. It’s good to know they’ve got your back.”
Matt Tatusko, CEO TrueSight Media
“Clarisent is my true partner in the growth and development of my law firm. For the first time in my business life I can effectively plan and execute on our growth because, thanks to Clarisent, our books are always up to date, cash flow is clear and I can project revenues in a reliable manner. Thank you Clarisent for peace of mind that lets me sleep well at night.”
Tom Jurgensen, Optima Law Group
“I have worked with Clarisent for a few years now and would highly recommend them. I can always count on them to get back to me the same day, if not the same hour. I have delegated all of my bookkeeping to them which allows me to focus on the growth of my business. Clarisent is very helpful and always puts in the extra time needed when necessary. Clarisent gets two thumbs up from me.”
Dr. Keppen Laszlo, Executive Director, Discover Health and Wellness
“Our tax accountants and bankers have been very impressed by the quality of our financial reports created by Clarisent. Clarisent’s high service level is always evident in the deliverable.”
Lynn Coit, CEO, Elsy Studios
There’s a clear path to financial business strategy.
So you see, this lack of knowing where your business is financially isn’t just you. It’s not your fault. It’s the by-product of operating from your big vision. You need that. It’s your strength. It’s also your responsibility to get the reliable support you need to steer, lead, and grow your business.
Wouldn’t it be great to:
Feel the excitement in your business again?
Have peace of mind knowing that your business is actually heading in the right direction?
Spend quality time with your family again?
Have the freedom to take care of yourself physically and do the things that brought you joy personally?
Give to causes that you believe in?
With our FREE Financial Foundations Guide, you’ll
- Clear away the worry if you’ll be able to make payroll.
- Remove the life-draining confusion of not knowing exactly where your business is
- Know the exact financial framework that our clients follow to reliably grow their 1+ million businesses.
With these 5 steps, you’ll:
- Know the exact tools you need set up for financial success and reliable reporting so that you don’t waste your time and valuable resources.
- Plot your specific path to reliable financial growth so that you know at any moment if you are heading in the right direction and how to course correct if you are not.
- How to accurately determine if you have the money you need to operate your business, pay your bills, and confidently allocate for growth opportunities.
- Know exactly where your business is at every moment by having your fingertips on its financial pulse in real-time and how to customize the data to your specific industry.
- Have access to capital when you need it and the right financial tools to grow.
- Establish a firm financial foundation underneath you so that you are supported to lead with your big vision and know that you can actually reach the summit that you know you are capable of reaching.
We sincerely thank you for your courage to stop the confusion. It’s an honor to share our financial leadership experience with you and show you the 5 essential steps to establishing a solid financial foundation for your business.