Business Stewardship 

You Can Bank on.

Finding money to grow your business can be challenging. 

You may be sitting on it already. Or you had it. . . and it's gone.

Look Closer.

What if your business lost $385,000...
and you didn’t know it?

What if your business lost $385,000...
and you didn’t know it?

Imagine...you’re going about your business day-to-day, sure that things are going well. Helping clients, growing revenue, supporting your employees, taking the kids to football and soccer practice, and trying to get a round of golf in once in a while. Bam, surprise, $385,000 is gone.

You’re focused on growing your business, working on your vision of creating a legacy and retirement. All the while, not knowing important information was missing. Not even knowing that financial resources are being siphoned off...literally gone from your bank account.

And you didn’t even know it!

How would you feel? How would that affect your business? The resources you earned to continue growing your business...gone!

Hi, I'm Steve, the CEO of Clarisent. Sadly this is exactly what happened to one of our clients. Even sadder...it could be happening to you. This very moment. Without your awareness. I hope not.

Unfortunately, this is a true cautionary tale. Names changed to protect the innocent.

In early 2021, we got a call from Robert, the CEO of a decent-sized consulting firm that services manufacturers across the country. He was playing a round of golf with a business buddy who retained us as well, and shared that his bookkeeper was behind and his longtime accountant was retiring next month with tax season approaching. Accounting services are one important part of what we do. Grateful for the referral, we were gladly signed on to get things caught up and in shape in time for tax return filing,

The firm was doing great. Business was booming. And as normal, Robert, the CEO, was juggling his many business hats along with being as present as possible with his busy personal life.

Now, before we move on, let’s get something clear: as far as our new client was concerned, the firm’s books were in shape. They didn’t have a robust dashboard like our personalized ClearView Dashboard™ we offer full-service clients. However, the former accountant always reported that everything looked good in monthly updates. Indicators showed business was booming and the company experienced year-over-year growth.

Our team dug right in to get the books caught up and provide everything their CPA would need to get the taxes done. Fortunately, we could work alongside Robert’s bookkeeper who had been with them for several years. The retiring accountant did the CPA prep. We thought this project wouldn’t require too much heavy lifting.

Without looking closer, everything appeared fine...

Although we signed on to simply get the books prepared for the tax accountant, my goal for every client is to make sure their business can thrive to its greatest potential...providing strategic guidance and opportunities that can fuel (their) growth. To achieve this, every client engagement starts with reviewing finances in light of the Clarisent’s Certainty Pyramid™, digging deep into the current financial health of the business.

After our standard practice of balancing the books—bank to statement —we moved on to understand the business structure and review the chart of accounts. After the review, our team made a few suggestions that would be quite helpful for them to consider following our current project creating reporting “blind spots”:

  • Chart of Accounts mis-organized
  • Mis-categories transaction postings
  • Previous returns not matching the past statements

Making sure the right expense goes to the right account, the Clarisent Team bookkeepers dug into the transaction history. The team matched every transaction to the payment method and vendor. Something caught their eye and they pulled me in to take a closer look.

We always look closely to ensure data integrity. Even for a simple “tax prep”.

We always look closely to ensure data integrity. Even for a simple “tax prep”.

Some payments were made using Paypal and Venmo, common nowadays, obscuring the vendor data, name, etc. Hmm, that’s odd! Making sure each posting was correct was detailed work. To ensure payments to vendors were coded correctly, we checked the contracts, agreements and invoices. Hmmm, there’s a vendor that doesn’t look right. No files or contract receipts were available, however, there was a list of invoice numbers. Invoices for what? Our closer look exposed that this was not a real vendor at all. Only payments. Could it really be true?

Tax Prep Turns into a Police Investigation.

Tax prep turns into an FBI investigation.

Can you guess who received the payments from this “vendor account”? The bookkeeper! Yes, the one who had been with the company for several years. He wasn’t just embezzling a bit here and there, he stole a total of $385,000 over a period of four (4) years!

Payments were being made by the bookkeeper to a clearly fraudulent vendor over a period of four years. . . to the tune of $385,000!

The truth is never comfortable.

When I told Robert the news, he was completely shocked. He would never think the bookkeeper to be anything other than a loyal employee. He was also surprised that the accountant didn’t catch it either. Since Robert and the accountant saw everything in the green with cash reserves to spare, they never thought to look closer. The bookkeeper was fired and the police conducted a complete investigation. What a nightmare! Hopefully, with the details our team provided, they could recover some or all of the money lost.

Our team completed the original project on time, preventing any possible future loss of $10,000's by removing the bookkeeper’s access to bank accounts and strengthening oversight of vendor payments. We also met with Robert and discussed the notes from the account review. We made Chart of Accounts suggestions for better organization, offered more defined transaction categories and posting procedure, and showed past occurrences where returns were not reflected on statements properly. Robert was surprised by not only our big discovery, but also the level of detail we provided to ensure his business was working as efficiently as possible.

I’m proud to say that Robert’s manufacturing services firm became a full-service client of Clarisent. We started managing ALL their financial operations. Robert could sleep at night knowing that we had his back—going beyond daily bookkeeping duties and offering the managing oversight of a Controller and the strategic financial navigation of a CFO—as their Fractional Financial Team. And…instead of worrying about end-of-year and tax season, forecasting or daily financial operations, Robert could once again focus on building his business with a complete on-the-spot financial picture using our ClearView Dashboard™ for many years to come.

Oh, and he let me know he has been getting in a few more rounds of golf each week.

How can we make your money work for you?

How can we make your money work for you?

I share this story to show you that true financial awareness is such an important part of your business. Even when a business is profitable and growing, it’s imperative to look closer to develop accurate strategic planning. Our extensive knowledge garnered over the past three decades gives our clients the financial insight, tools and security they need to make informed and profitable strategic business decisions.

Yes, financial management is never-ending, especially for those of us juggling multiple priorities every day. You likely delegate parts of the work here and there, but someone must be responsible and hold the financial reins...tightly. Your business requires financial structures, procedures, oversight and management attention. That’s where Clarisent’s scalable financial team comes to the rescue.

Clarisent is a complete financial team at your fingertips. We provide a comprehensive approach at a fraction of the cost to employ your own financial department. Our team is standing ready to look closer for you, monitoring and protecting the financial integrity and future of your business.

Methodology

How we look closer.

These are the 7 crucial financial factors Clarisent always has it’s eye on to ensure that you maximize your financial decisions:

Key Performance Indicators

Key Performance Indicators (KPI) measure key business drivers and the correct focus is placed on performance, strategic planning and operations. Clarisent provides you with a personalized ClearView Dashboard™ so you can make better financial decisions.

Profitability Dynamics

If you are unaware of your inventory, manpower and operating expense details, you can miss important profit dynamics. With Clarisent looking deeper at your cost structures, you can consolidate vendors, reduce product costs and reduce shipping and labor costs with an eye to increasing your margins. This factor can result in thousands of dollars in potential savings or operational efficiency that goes directly to your bottomline.

Proactive Financial Reporting

Don’t spend valuable time each month forecasting sales and income projections, thumbing through tax forms or creating expense spreadsheets. Clarisent can save you time and money through proper preparation, organization and month summaries of all key performance indicators, including:

Sales
Expense
Profitability
Marketing Performance
Financial Account
Cash Flow

Cash Management

You can trust that with Clarisent, money flows to keep your business humming. We work to balance your inflows with your outflows so you don’t face temporary deficits. We help you collect money faster and ensure that payments are made to the right people at the right time.

Profit Expansion

It’s not enough to know what you did in the past. It’s also important to look forward based on the past and see what’s coming in the future. Successful businesses use profit and cost centers to monitor their activities and manage cash flow. Clarisent clients use our proven financial systems to illuminate what they should do next.

On-Demand Insights

A detailed chart of accounts and accurate reporting maximizes your productivity, gives insight for better planning and builds trust with shareholders, investors and creditors. With proper procedures, you can rely on the financial data that we provide. Clarisent’s full service clients enjoy our near real time ClearView Dashboard™ complete with insights and recommendations that will help you make smarter business decisions. On-demand fractional CFO support calls are included as well.

Financial Strategy & Support

A business is only as successful as the team they have in place. Clarisent provides navigation, strategic planning and results-driven advice to their clients at the fraction of the cost you may pay to hire a CFO.

With Clarisent by your side, your path to financial awareness is clear. We put you in control of your business by ensuring accuracy, improving cash flow, creating financial and operational reports, establishing strong business systems, devising robust internal controls to protect your assets and giving the guidance necessary to keep your business thriving.

APPROACH

Clarisent Certainty Pyramid™

EXECUTIVE SUPPORT & STRATEGY

Strategic Planning
Revenue Growth
Profitable Decision Making
Stakeholder Management

Annual Strategic Financial Plan
KPI Development
Fundraising
Acquisition/Exit Planning

EXECUTIVE SUPPORT & STRATEGY

Strategic Planning

Revenue Growth

Profitable Decision Making

Stakeholder Management

Annual Strategic Financial Plan

Strategic Planning

Revenue Growth

Profitable Decision Making

Stakeholder Management

Annual Strategic Financial Plan

Budgeting

KPI Development

Fundraising

Acquisition/Exit or M&A

Budgeting

KPI Development

Fundraising

Acquisition/Exit or M&A

MANAGEMENT & REPORTING

Management &  Monitoring

Accurate Reporting

Deep Analysis

Internal Controls

KPI Management

Improvements & Recommendations

Cash Flow Management & Projection

Profitable Decision Making

CPA Support

Business System Check-up

MANAGEMENT & REPORTING

Management &  Monitoring

Accurate Reporting

Deep Analysis

Internal Controls

KPI Management

Management &  Monitoring

Accurate Reporting

Deep Analysis

Internal Controls

KPI Management

Improvements & Recommendations

Cash Flow Management & Projection

Profitable Decision Making

CPA Support

Business System Check-up

Improvements & Recommendations

Cash Flow Management & Projection

Profitable Decision Making

CPA Support

Business System Check-up

DAILY OPERATIONS

Data Entry

Expense Management

Vendor Management

Data Entry

Expense Management

Vendor Management

Invoicing

Payroll

Invoicing

Payroll

DAILY OPERATIONS

Data Entry

Expense Management

Vendor Management

Invoicing

Payroll

Are there any missing pieces in your financial management? Look Closer...

Get a FREE and confidential “second eye” on your financials.

The Clearpath™ Assessment

Clarisent’s financial stewardship gives you the support you need to manage, build, invest and find more ways to make your business work for you—save costs, increase efficiency or take advantage of financial opportunities not on your radar.

I want to personally invite you to take the ClearPath™ Assessment. This will help identify any items that can improve your business' financial health.

It’s the first step in finding the financial clarity you need and we can provide. Just 10 simple questions that should take just a few minutes.

Once you complete our free ClearPath™ Assessment, we can discuss your score, financial action items and anything that may be keeping you up at night during a ClearPath™ Strategy Call. I’ll even waive the $497 fee. I will review the results of the ClearPath™ Assessment before our call and offer suggestions. This is my way of getting to know you and your business and providing value before you become a client.

Don’t take our word for it.

Word of Mouth

Our clients share their success stories.

“Clarisent has been a critical success factor ....”

“Clarisent has been a critical success factor in our growth from a sole proprietorship to a larger international joint venture business.”

Sabine Amend, TI Communications USA

“As a small business owner, prioritizing my ....”

“As a small business owner, prioritizing my time is critical. After years of looking for a quality bookkeeping service, Clarisent has stepped in and taken control of a crucial piece of the business which allows me to focus on growth.”

Guy Peters, Mop Stars

“Clarisent has given me the tools and  ....”

“Clarisent has given me the tools and support I need to start my new business. I can tell they really care about helping us!”

Paula Devillier, Focus Construction

“Clarisent has been such an amazing  ....”

“Clarisent has been such an amazing resource to my firm and my only regret was not finding them sooner! I have more clarity with my finances, my books are much more organized, and most importantly, I can spend time on revenue-generating activities for my business instead of attempting to run my own books! It was simply costing me more to NOT have them, so their fees are an investment and in return I get my time back. I’ve already referred many others to Clarisent and will continue to do so. I highly recommend their services.”

Steven Harp, Colorado Wealth Group

“Clarisent worked directly on the financial....”

“Clarisent worked directly on the financial projections for a launch and scale of a large organization that I created. Clarisent was effective in working with the team and contributed valued input that went far beyond the industry standard and into our thinking process. The result strongly impacted the ultimate success of our strategic plan. Clarisent is a highly professional CFO Service firm that I recommend.”

Mark Borough, Borough Wealth Management, LLC, Managing Partner, Spiritual Capitalist association, Chairman

“Knowledge of how all the pieces of a  ....”

“Knowledge of how all the pieces of a business works is truly difficult to find from CPAs and other Financial Professionals. Clarisent not only had the financial knowledge, but they asked the right questions and presented excellent alternative approaches to solving business problems. I wouldn’t be where I am with my business without them.”

Jeff Gibbs, CEO, Clearstone Sports

“Clarisent is more than an accounting ...”

“Clarisent is more than an accounting service, they provide financial leadership to my organization and I view them as a strategic partner in helping to grow our mission of advancing women in business.”

Kristen Blessman, Colorado Women’s Chamber of Commerce

“I met Clarisent at a time of great transition,...”

“I met Clarisent at a time of great transition in my business and was needing an overhaul of my financial management systems that, at the time, were a mess. My bookkeeper had made many mistakes that were costing me money, and my vendor relationships were mismanaged. Clarisent was able to very quickly and skillfully analyze my business, make sense of the problems, and then go on to recommend viable, effective solutions unlike any financial consultant had ever offered. I was so impressed I immediately hired Clarisent to provide CFO services for my small business. It has now been 14 years of working together and I can’t imagine running my business without him! Clarisent has consistently saved my business money in a number of areas, has transformed our financial management to be a seamless process, manages vendor relationships with utmost professionalism, and provides me meaningful, insightful reports that allows me to know exactly where my practice is at any given time. Beyond that, Clarisent has the uncanny ability to ask the questions most people would never think to ask regarding financial strategy, and is consistently supportive in innovating and improving our business practices. I appreciate that Clarisent always shows up with the highest integrity, and have come to really lean on him for support and clarity; his services are integral to my business. I unreservedly recommend Clarisent for CFO services for any business!”

Todd Nelson, CEO, Tree of Life Wellness Systems

“I am SO glad I met Steve Breitman! ,...”

“I am SO glad I met Steve Breitman! His service has saved me HOURS and HOURS of work in an area I don’t know much about and don’t want to. Taxes are a cinch to do now. That is priceless. Everything is set up properly for my corporate records and that peace of mind is significant. Thank you Steve and Clarisent!”

Jayne Sanders, CEO, Hands to Success

Clarisent has provided bookkeeping  ...”

“Clarisent has provided bookkeeping services to my company, Sunshine Sciences, for several years. They’ve made preparation of my sales tax returns a snap. I also love that they are patient and great teachers.”

Linaya Hahn, CEO, Sunshine Sciences

“The ability to outsource our bookkeeping ....”

“The ability to outsource our bookkeeping and accounting consistently saves hours in time and – consequently – money! By freeing us up so that we can focus on our core competencies, Clarisent has become a truly valued partner for our business”

Lindsey James-West, LKJ Financial

“Clarisent is always ready to proactively  ....”

“Clarisent is always ready to proactively create a new system or retroactively solve a problem for their clients. It’s good to know they’ve got your back.”

Matt Tatusko, CEO TrueSight Media

“Clarisent is my true partner in the growth ....”

“Clarisent is my true partner in the growth and development of my law firm. For the first time in my business life I can effectively plan and execute on our growth because, thanks to Clarisent, our books are always up to date, cash flow is clear and I can project revenues in a reliable manner. Thank you Clarisent for peace of mind that lets me sleep well at night.”

Tom Jurgensen, Optima Law Group

“I have worked with Clarisent for a few years ....”

“I have worked with Clarisent for a few years now and would highly recommend them. I can always count on them to get back to me the same day, if not the same hour. I have delegated all of my bookkeeping to them which allows me to focus on the growth of my business. Clarisent is very helpful and always puts in the extra time needed when necessary. Clarisent gets two thumbs up from me.”

Dr. Keppen Laszlo, Executive Director, Discover Health and Wellness

“Our tax accountants and bankers have ....”

“Our tax accountants and bankers have been very impressed by the quality of our financial reports created by Clarisent. Clarisent’s high service level is always evident in the deliverable.”

Lynn Coit, CEO, Elsy Studios

Begin Looking Closer Today.

Begin Looking Closer Today.

Clarisent’s financial stewardship gives you the support you need to manage, build, invest and find more ways to make your business work for you—save costs, increase efficiency or take advantage of financial opportunities not on your radar.

Take the ClearPath™ Assessment. This will help identify any items that can improve your business' financial health.

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